2011/3/11


本日届いた大学からの情報です。

Ready for progressive re-start

I am pleased to report to the University community that arrangements are well advanced for our progressive re-start from Monday 14 March. This has been an outstanding effort by a wide range of staff, students and contractors, many of whom are continuing to manage challenging personal and family circumstances. Thank you for your commitment over the last three weeks.

We are under no illusion that the progressive re-start will bring its own tests, as we launch more than 250 courses and programmes using a variety of interim teaching spaces. Please bear with us as we sort out some inevitable immediate glitches. We will all need to demonstrate a level of flexibility and commonsense and remember the wider context within which we are operating.

Start of teaching programmes

Today we have been making refinements to the draft timetable for the progressive re-start of our academic programme which was released last evening. The current timetable is available at www.canterbury.ac.nz. We have also been collating information for our online re-start guide for staff and students which will also be available at www.canterbury.ac.nz later this evening.

Building Update
Today the second stage of our five-step building inspections was completed. As a result I can provide the following update:

Clyde Precinct: The Central Lecture Theatres may be available before the end of March; the A1-A3 lecture theatres early April; and the A4-A9 lecture theatres mid-April. The reason for the delay is that all heavy plaster tile ceilings are being replaced. At this stage, there are no availability dates for the following buildings: Law, Geography, Psychology, Modern Languages, English/History. However, we are systematically working through the building assessment process for these buildings with the aim of progressing the required checks as promptly as possible.

Dovedale: The College Office has received its Warrant of Fitness; L1 and L2 in Otakaro were being assessed today with a view to them being potentially made available early next week. The release dates for all Dovedale buildings except the Jack Mann Auditorium, Wheki and the Tower, is scheduled for 19 March.

Engineering Precinct: Current planning would have the majority of buildings in this precinct available towards the end of March or early April. As of today no dates were available for the Mushroom and College Office; EPS Library and associated computer space; Mechanical and Civil Engineering and connected buildings.

Science/Commerce: Current planning would have the majority of the buildings in the precinct available at various times during April, with the exceptions (as of today) of Erskine, Commerce and Student Services/International.

College Offices: College Managers are allocating spaces for hot desks within the space allocations already communicated.

James Hight building: The availability date has not yet been advised.

UCSA Building: Based on information available to date, we have restricted access to the UCSA building to a limited number of staff for catering purposes only. Further detailed building reports will be assessed once they are received.

First semester exchanges

Applications for first semester exchanges at AUT, Massey University, Otago University, University of Auckland, Waikato University and Victoria University of Wellington closed today. We are extremely grateful for the support we have received from New Zealand universities and the University of Adelaide. At this stage we have approximately 550-600 students, including 170 at the University of Adelaide and 108 Study Abroad international students, undertaking various exchanges and less than 200 students have withdrawn from UC at this point.



Clarifications

I would like to provide two clarifications on items of interest to students: refunds and dates for withdrawal.

Dates for withdrawal

We have given further consideration to fair and reasonable approaches to withdrawals and refunds. The last date for withdrawal from semester one courses is Thursday 21 April.

Refunds

We have already advised that the University will waive six months of this year’s fee for those staff and students who purchased a full-year parking permit before 22 February. People who purchased a permit for Semester One only will receive a full refund.

We will also provide a full refund of membership fees paid to join the recreation centre. In recognition of the circumstances, we find ourselves in, a refund of $500 will be provided to every full time equivalent student and pro-rated for part time students. This is in recognition of the physical damage to infrastructure which has led to a reduction in the quality of these services.

Refunds can only be made to the entity paying your fees. For example if your fees are paid by Student Loan the refund will go to Studylink, if paid by Scholarship to the sponsoring entity, and if paid by you the student by crediting a New Zealand bank account. Due to the demands on our financial service function, refunds may not be available before 1 May. Further information will be available on the website, once confirmed.

Community Education

Due to a lack of suitable facilities we regret that all Term One and Term Two Community Education courses have been cancelled. Within the next few weeks our Community Education staff will make contact with anyone currently enrolled in a Community Education course to arrange a refund of fees.

Getting ready for Monday

To access information about preparing for the start of teaching on Monday, please review the online re-start guide which will be available at www.canterbury.ac.nz later this evening.

It is critical that, before coming to campus on Monday, staff and students familiarise themselves with where they need to be and when. Please refer to the published timetable for the week beginning 14 March 2011. A list of approved off-site centres for teaching will be published on the website.

While most lectures and tutorials will be held on the Ilam or Dovedale sites, some will be held off-site using locations that have all been checked by engineers to ensure that they are fit for purpose.

Student Services and support

We expect that students will have questions about a range of important topics. A Student Services storefront will be operating next to Big Top in the car park adjacent to the UCSA building off Ilam Rd from 8am until 8pm beginning on Monday, 14 March. It can be approached on foot only from University Drive. It will provide access to all student services including academic advice, financial services, Studylink, Student Support. The University Bookshop will also be open from Monday.

Car parking

We appreciate the impact of restricted parking for staff, students and the local community. We are exploring ways we can improve parking options and will make an announcement within the next fortnight. In the meantime, wherever possible, please walk, take a bus, ride a bicycle or share a car with others.

More information

In The Press tomorrow the University will be running a full-page of information for staff and students returning to campus next week. The information in The Press tomorrow will include timetabling for next week. But, as I have said previously, you are advised to monitor www.canterbury.ac.nz daily for any changes.

Staff returning to campus this weekend to prepare for teaching
Tomorrow, (Saturday 12 March) staff requiring access on site to prepare for the commencement of teaching on Monday will be able to get access to limited areas of campus. These are the Clyde Precinct and Dovedale College of Education College Office, which will be available between 10am-2pm. Staff will have to park on the street and walk through the Arts and Law car park as there is no parking in this area. You will be required to approach buildings from safe entry areas at the campus perimeter to sign in and out of the building that you are accessing. You will need to bring I.D. This limited access applies only to staff. There will be no access for students. There will be no access to campus for staff or students on Sunday, 13 March.

Progressive Re-start Support

From Monday onwards academic staff and students will be supported by a group of general staff who will be focussing on assisting with administrative and coordination tasks. This will include:

· helping staff and students to the appropriate learning spaces;

· ensuring that staff have supplies (e.g. whiteboard, pens, lecture handouts etc);

· assisting staff and students to find other facilities and the help they might need;

· assisting with security around campus in the interests of staff and student health and safety.

This group will be called the Progressive Re-start Support Team (PRST). Lanyards will identify staff who are performing these duties. Rosters for PRST staff are currently being worked on.

A central coordination point will be established for the PRST and will be in the Clyde Precinct.

General Staff - Progressive Re-start Support Team (PRST-Team)

If your Human Resources Advisor has been in contact with you recently to ask if you can perform duties relating to the re-start, you are likely to be invited to join the PRST. We are currently compiling these names and will be in touch via email soon regarding hours, likely duties and what to bring. We will also contact the staff rostered on for Monday by phone.

Start times will allow enough time for briefings about your role and you will advised on the venue for that briefing.

Finally, as Vice-Chancellor, I have had much to be proud of during the last three weeks. The work of the Student Volunteer Army and the other service-based work and compassionate acts by UC students and staff have been inspirational. The enormous dedication and commitment of hundreds of staff and numerous contractors who have worked so hard to make our progressive re-start a reality have made me tremendously proud to be a part of the community that is the University of Canterbury.

When I welcomed our students to the University last month I said that they would all face challenges during their time at UC. I could not have imagined at that time the nature of the challenges that are now before us all. But, already, our students and staff have risen to those challenges. Already you have all distinguished yourselves as a remarkable group of people who are making a real difference to our University, our city and our country.

Rod Carr

Vice-Chancellor

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